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EA/PA to CFO and GC

Title EA/PA to CFO and GC
Categories Administration / Secretarial, Legal
Job No. 2354
Salary US$80-90k DOE
Location George Town
Job Information

PA/EA to Chief Financial Officer and General Counsel

Our client is a large family office that is seeking a high quality PA/EA. Full time, permanent job.

Requirements:

  • Minimum 15 years’ experience, at least 5 of which have been working with a partner in the legal profession.
  • Tertiary educated.
  • Typing 80 wpm minimum.
  • Audio absolutely essential.
  • Expert knowledge of Microsoft Office programmes (Outlook, Excel, Word, PowerPoint, Access) absolutely essential.
  • Fully conversant with Internet and browsing search engines.
  • Fluent in English.
  • Numerate and able to create and manipulate linked spreadsheets.
  • Experience in basic legal research useful but not essential.
  • Must be a self-starter, be proactive and have a high energy level, and be willing to work outside of office hours when required.
  • Must be willing to assume a wide variety of duties and be able to work under pressure. Flexibility and adaptability is key.
  • Must be the soul of discretion as the utmost confidentiality is required.

Responsibilities:

  • Provide secretarial & administrative support to both CFO and General Counsel.
  • Organise and manage schedules.
  • Monitor deliverables, tasks, delivery dates and generally ensure that all scheduled commitments are met.
  • Organise and arrange conference calls and video conferences.
  • On a daily basis go through all active items on a task list and help to prioritise and re-organise tasks for the day.
  • Update specified list of working files with reports and schedules to ensure all contents are always up to date.
  • Make travel arrangements and hotel bookings.
  • Handle independent correspondence and maintain efficient and orderly electronic and paper files.
  • Provide services to other senior members of staff as required.
  • Arrange local and overseas meetings.
  • Coordinate local meetings to ensure rooms booked and all attendees attend and are properly prepared.
  • Prepare preliminary drafts of Board Resolutions for review (using templates).
  • Amend agreements and other documents marked-up in manuscript.
  • Proof read and sanity check agreements, board minutes and other documents.
  • Coordinate execution and filing of Board Resolutions.
  • Take minutes as required and provide Board Meeting support.
  • Follow-up assigned tasks and prepare progress reports.
  • Maintain and organize both the electronic and hard copy filing system in an efficient and effective manner, including maintaining corporate files and liaising with external corporate services providers.
  • Maintain library of Cayman Islands laws.
  • Expense management, expense claim processing, medical insurance claim processing.
  • Ensure that stationery supplies are always maintained, printer paper is always replenished
  • Provide cover for other office administration functions such as receptionist, stationery control, and mail distribution during lunch times, vacations and absences as required.
  • Run errands locally as and when required.
  • Maintain vacation records and update vacation schedules.
  • Assist Office Manager as and when required with mail and stationery distribution, archiving, grocery shopping and stocking the fridge.
  • Ensure that direct lines are always attended when Executives are in meetings or out of office.
  • Ensure that there are no outstanding dictation files to be typed and that all documents for signing have been signed and distributed before the end of the day.
  • Assist with the putting together and distribution of various board book publications.

Salary is US$80-90k DOE.

Job Type permanent
Apply to Email nikeeta@baraud.com